Skip to main content
Back to Docs/Team & Roles
Customer Docs

Team & Roles

Customer-facing documentation for onboarding, deployment, storage providers, AI providers, and migration planning.

Team & Roles

Status: PUBLISHED Last updated: 2026-05-05 Applies to: All plans (Advanced folder-level access rules are Pro+)

What it does

Lets you invite colleagues to your img-man organization, assign them a role, and optionally restrict them to specific folders or dashboard sections.

When to use it

  • Onboarding a new designer who should only access certain folders.
  • Granting a client view-only access to a shared asset library.
  • Promoting a team member to admin after a role change.
  • Revoking access when someone leaves the team.

Roles

RoleWhat they can do
OwnerFull control: billing, members, settings, delete org. One per org.
AdminEverything except billing and transferring ownership. Can manage members below admin level.
EditorUpload, edit, and delete assets. Cannot invite members or change settings.
ViewerRead-only access to the library and shared assets. Cannot upload or delete.

Step-by-step

Invite a member

  1. Open Settings → Team in the sidebar.
  2. Click Invite member.
  3. Enter the person's email address.
  4. Choose their Role (Admin / Editor / Viewer).
  5. Optionally add Folder access — restrict them to one or more folders instead of the whole library.
  6. Click Send invite. The invite link is valid for 7 days.

Change a member's role

  1. In the Team list, click the ⋯ (more) menu on the member's row.
  2. Choose Change role and pick the new role.
  3. The change takes effect immediately.

Restrict a member to specific dashboard sections

  1. Click the member's row to expand their details.
  2. Under Section access, toggle off any dashboard sections they should not see (AI Studio, Designs, Shares, etc.).
  3. Save. The sections become invisible to that member on their next page load.

Revoke access

  1. Click ⋯ on the member's row.
  2. Choose Remove member. Confirm.
  3. The member is immediately signed out and cannot access the org.

Cancel a pending invite

  1. Find the pending member (marked with a clock badge).
  2. Click ⋯ → Remove to invalidate the invite link.

Tips & limits

  • An Owner cannot be removed; transfer ownership from Settings → General first.
  • Admins can invite Editors and Viewers, but not other Admins.
  • Folder-level access is additive: a member with no folder rules sees the whole library; a member with folder rules sees only those folders.
  • Invites expire after 7 days. Re-invite if the link expires.
  • All member changes are logged in the audit trail under member.invited, member.role.changed, and member.removed.

Troubleshooting

ProblemCauseFix
Invite email not receivedSpam filter or wrong email.Check spam; re-send the invite from ⋯ → Resend.
Cannot promote a member to adminYour role is Editor or Viewer.Only Owners and Admins can change roles.
Member still has access after removalSession cache.The member will be signed out on their next request, usually within seconds.
Folder access changes not taking effectBrowser cache.Ask the member to reload the page.

Related

  • API keys — service accounts that act on behalf of the org.
  • Audit log — history of all membership changes.
  • Sharing — share individual assets without adding a team member.
Source: customer-docs/features/team.md